Sams teach yourself Lotus Notes R5 in 24 hours

This hands-on guide teaches you how to utilize the full capabilities of Lotus Notes R5 in just 24 easy-to-follow lessons. Learn the newest and most useful features of Lotus Notes Release 5. Tightly focused on business-critical tasks, the authors teach you using real-world, task-based lessons. Take advantage of the pragmatic examples, hands-on techniques and comprehensive review questions to use this latest version of Notes to its fullest abilities.

Author Notes

Jane Calabria is a Certified Lotus Notes Professional (Principal level) and a Certified Microsoft User Specialist. She has authored or contributed to the following related titles: The 10 Minute Guide to Lotus Notes 4.5 and 4.6, The 10 Minute Guide to Lotus Notes Mail 4.5 and 4.6, Lotus Notes 4.5 and the Internet, The Professional Developers Guide to Domino 4.5, Special Edition Using Lotus Notes and Domino 4.5, Using Lotus Notes 4.5, and Sams Teach Yourself Lotus Notes 4.6. As a trainer, Jane teaches and conducts seminars on Lotus Notes and Domino.

Introduction	p. 1
Who Should Use This Book?	p. 1
How to Use This Book	p. 1
Does Each Chapter Take an Hour?	p. 2
Conventions Used in This Book	p. 2
Hour 1 Get Started with Notes	p. 3
An Overview of Lotus Notes and Domino	p. 4
Understand Notes Security	p. 4
Start Notes	p. 6
Navigate the Notes R5 Client	p. 9
Open Menus and Select Commands	p. 13
View SmartIcons	p. 14
Use Dialog and Properties Boxes	p. 15
Change Your Password	p. 18
Lock Your ID	p. 20
Exit Notes	p. 20
Hour 2 Work with Databases	p. 23
Read the About and Using Documents	p. 24
Work with Views	p. 26
Refresh Views	p. 28
Read the Status Bar	p. 29
Get Help with Notes	p. 30
Open a New Database and Add a Bookmark	p. 32
Understand Local Versus Server	p. 33
View Database Properties	p. 34
Delete Databases	p. 36
Hour 3 Read Mail	p. 39
Open Your Mail Inbox	p. 40
Use the Navigation Pane	p. 41
Use the View Pane	p. 42
Use the Action Bar	p. 43
Select and Mark Mail	p. 43
Read and Preview Your Mail	p. 44
Understand Read Marks	p. 45
Use the Preview Pane	p. 45
Hour 4 Create, Spell Check, and Send Mail	p. 51
Create Mail	p. 52
Address Mail	p. 54
Use Type-Ahead	p. 57
Understand Internet Mail Addressing	p. 58
Type and Spell Check Messages	p. 59
Send Mail	p. 62
Choose Delivery Options	p. 64
Reply to Mail	p. 66
Forward Mail	p. 67
Hour 5 Manage Mail	p. 71
Print Mail	p. 72
About Email Etiquette	p. 73
Navigate Through Mail	p. 74
Control Unread Marks	p. 74
Sort Mail	p. 76
Delete and Undelete Mail	p. 76
Use Folders	p. 79
Create a Folder	p. 79
Save Mail in a Folder	p. 80
Remove Mail from a Folder	p. 81
Use the Notes Minder	p. 81
Archive Mail	p. 83
Compact Mail	p. 84
Hour 6 Optimize Mail	p. 87
Choose Letterhead	p. 88
Create Stationery	p. 89
Work with Rules	p. 90
Use Out of Office Notices	p. 93
Create Link Messages	p. 96
Generate Phone Messages	p. 97
Set an Alternate Memo Editor	p. 98
Specify Mail Preferences	p. 99
Set Who Can Use Your Mail	p. 99
Open Someone's Mail if You Have Access	p. 100
Add a Signature to Your Mail	p. 101
Set Other Mail Preferences	p. 102
Set Notes Preferences that Affect Mail	p. 103
Hour 7 Use the Calendar	p. 107
Select Calendar Views	p. 108
Understand Types of Calendar Entries	p. 111
Enter Appointments	p. 112
Make Reminders	p. 116
Create Anniversaries	p. 118
Generate Events	p. 119
Add To Do's	p. 119
Make Entries with Actioneer	p. 122
Hour 8 Manage Calendar Entries and Tasks	p. 127
Edit Calendar Entries	p. 128
Convert Calendar Entries	p. 129
Manage Tasks	p. 130
Respond to a Task	p. 130
Convert To Dos	p. 131
Assign Tasks	p. 132
View Task Status	p. 137
Mark a Completed Task	p. 138
Add a Holiday	p. 138
Print Calendars	p. 138
View Other Calendars	p. 139
Set Calendar Preferences	p. 140
Set Basic Preferences	p. 141
Choose Your Free Time	p. 141
Set Default Alarms	p. 142
Display Times	p. 142
See To Dos	p. 143
Let Others See Your Calendar	p. 143
Hour 9 Meeting and Group Calendar Features	p. 147
Create Meeting Invitations	p. 148
Manage Meetings	p. 151
View Your Meetings	p. 152
Reschedule Meetings	p. 152
Cancel Meetings	p. 153
Confirm Meetings	p. 153
View Meeting Status	p. 154
Send Meeting Memos	p. 154
Make Room and Resource Reservations	p. 155
Respond to Meeting Invitations	p. 157
Understand Group Calendars	p. 158
Create a New Group Calendar	p. 160
View Individual Calendars from the Group Calendar	p. 161
Edit or Delete a Group Calendar	p. 161
Hour 10 Use the Address Books	p. 165
Open Different Address Books	p. 166
Operations You Can Perform in the Address Books	p. 167
Use Your Personal Address Book	p. 168
Create New Contacts	p. 169
Add Entries from Other Address Books	p. 174
Edit and Delete Contact Entries	p. 176
Create Categories	p. 177
Create and Use Groups	p. 177
Hour 11 Navigate the Internet	p. 183
Set Browsing Preferences	p. 183
Set Up for Direct Retrieval	p. 184
Set Up to Use an InterNotes Server	p. 186
Customize the Welcome Page	p. 186
Set a Bookmark as Your Home Page	p. 187
Set a New Page Style for the Welcome Page	p. 187
Surf the Web	p. 189
Navigate on the Web	p. 190
Search the Internet for Information	p. 191
Use Bookmarks	p. 191
Store Retrieved Web Pages	p. 192
Use Web Ahead to Retrieve Linked Pages	p. 193
Track Changes to Pages with Page Minder	p. 194
View Web Pages Offline	p. 196
Forward and Mail Web Pages	p. 197
Perform Housekeeping	p. 198
Hour 12 Edit and Format Documents	p. 201
Understand Document Properties	p. 202
Edit Documents	p. 203
Select, Delete, Move, and Copy Text	p. 205
Select Text	p. 205
Delete or Replace Text	p. 206
Move and Copy Text	p. 206
Paste Text and Graphics	p. 207
Paste Text	p. 207
Paste Graphics	p. 207
Undo Changes	p. 208
Types of Fields	p. 209
Format Text	p. 211
Format Paragraphs	p. 213
Insert Page Breaks	p. 216
Use the Permanent Pen	p. 216
Highlight with the Highlighter	p. 217
Find and Replace Text	p. 217
Hour 13 Enhance Documents	p. 221
Create Document, Database, and View Links	p. 222
Create Pop-ups	p. 224
Create Sections	p. 226
Use Styles	p. 228
Create a Style	p. 229
Apply a Style	p. 230
Redefine or Delete a Style	p. 230
Print Documents	p. 231
Print an Open Document	p. 232
Preview a Document	p. 232
Print One or More Documents from a View	p. 233
Set Margins and Paper Size	p. 235
Add Page Numbers, Headers, and Footers	p. 235
Create Link Hotspots	p. 237
Hour 14 Create Tables	p. 241
Create a Basic Table	p. 242
Add Tabs	p. 244
Animate a Table	p. 245
Size Tables, Columns, and Rows	p. 246
Set Table Size	p. 247
Set Cell Dimensions	p. 247
Add and Delete Rows and Columns	p. 248
Merge and Split Cells	p. 250
Create Nested Tables	p. 251
Hour 15 Enhance Tables	p. 253
Add Colors to a Table	p. 254
Choose a Table Background	p. 254
Select a Cell Background	p. 255
Use an Image as a Cell Background	p. 256
Change Borders	p. 258
Set the Table Border	p. 258
Set the Cell Borders	p. 260
Wrap Text Around Tables	p. 261
Hour 16 Work with Files	p. 265
Understand Attachments	p. 266
Create Attachments	p. 267
View Attachments	p. 268
Detach Files	p. 272
Launch Files	p. 273
Print Attachments	p. 273
Import and Export Files	p. 274
Import a File	p. 276
Export Files	p. 276
Export Document Graphics	p. 277
Hour 17 Search and Index Databases	p. 279
Index a Database	p. 280
Search a Database	p. 282
Set Search Conditions and Options	p. 285
Use Options	p. 285
Use Conditions	p. 285
Refine Searches with Operators	p. 287
Display Search Results	p. 288
Save and Load Searches	p. 289
Perform a Domain Search	p. 289
Hour 18 Create Personal Views, Folders, and Agents	p. 293
Create a View	p. 294
Create and Manage Folders	p. 298
Create Agents	p. 300
Hour 19 Join a Discussion Group or TeamRoom Group	p. 305
Understand Discussion and Collaboration Databases	p. 306
View the Discussion Database	p. 308
Read Documents	p. 310
Create a Main Document	p. 311
Create Response Documents	p. 314
Set Up an Interest Profile	p. 315
Complete an Author Profile	p. 317
Participate in a TeamRoom Discussion	p. 318
Hour 20 Object Linking and Embedding	p. 323
Understand Object Linking and Embedding	p. 324
Understand Linking	p. 324
Understand Embedding	p. 325
When Should You Paste, Import, Link, or Embed?	p. 327
Link Data	p. 328
Update Links	p. 329
Embed Objects	p. 331
Embed a File	p. 332
Embed Part of a File	p. 334
Embed a New Object	p. 335
Hour 21 Replication	p. 339
How Replication Works	p. 340
Set Replication Preferences	p. 343
Create a New Mail Replica	p. 346
Replicate the Address Book	p. 347
Use the Replicator Page	p. 348
Configure the Replicator Page	p. 352
Replicate a Single Database	p. 352
Understand Replication Conflicts	p. 353
Hour 22 Set Up for Mobile Use	p. 357
What You Need to Go Remote	p. 358
Understand Location Documents	p. 358
Choose a Location	p. 359
Edit a Location Document	p. 361
Create a New Location	p. 366
Understand Connection Documents	p. 367
Connect to an Internet Server	p. 369
Create an Internet Account	p. 370
Edit the Location Document	p. 371
Use Internet Mail	p. 372
Configure Ports and Modems	p. 373
Hour 23 Use Notes Remotely	p. 377
Understand Notes Mobile Users	p. 378
On the Road with Notes	p. 378
Create Replicas Remotely	p. 379
Use Outgoing Mail	p. 381
Replicate Mail	p. 382
Use Send/Receive Mail	p. 382
Manage File Size	p. 383
Encrypt Local Databases	p. 383
Work Offline	p. 385
Use Mail via a Browser	p. 385
Hour 24 Customize Notes	p. 389
Set User Preferences	p. 389
Change Basics Options	p. 390
Change International Options	p. 392
Change Mail and News Options	p. 393
Change Ports Options	p. 394
Use SmartIcons	p. 395
Set Address Book Preferences	p. 397
Create Subscriptions	p. 399
Glossary	p. 403
Index	p. 423

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Summary

Summary

Author Notes

Table of Contents